In fact, a Table of tables uses the same underlying Word technology as Table of Contents (the field). If all this seems familiar, that’s because it’s almost exactly the same as the ‘Table of Contents’ and Table of Figure options.
Word will search for the captions, sort them by number, and display the Table of tables in the document. When you are happy with the layout, click “OK” to build your Table of tables. To design a custom Table of tables layout, select “From template” and click the “Modify” button to create your own style. Most people use ‘From template’ because that will match the font etc in the current document or template.
Select a format to see how it will look in the preview panes. The “Formats” drop-down list directly affects the appearance of the Table of tables. “Use hyperlinks instead of page numbers” for the web preview gives you a clickable table with links to each table in the Word document. The “Tab leader” dropdown changes what appears between the text and the right-aligned page numbers. By default, page numbers are displayed and aligned to the right, although you can change this by deselecting the appropriate checkboxes. The “Print Preview” and “Web Preview” panes show how the Table will appear. Go to References | Captions | Insert Table of Figures (yes, ‘Figures’) to bring up the “Table of Figures” dialog.įirst thing to do is change the Caption Label from Figures to table. Once you have some tables captioned in the document you can make a reference Table of them.Ĭlick where you want the Table to appear (most likely as an appendix or close to your Table of Contents). Slightly less confused? Good, let’s get on with it. Normally the two are separate and it’s clear from the context which one we’re talking about.įor this article we’ll try to make it clear which ‘table’ we’re talking about by using the term ‘list’ but mostly with a capital letter ‘Table’ for the list and lower case ‘table’ for the grid. Table – a grid of boxes or cells placed in a Word document from Insert | Table. Table – a list of captions etc within a document e.g. Word has two features both called ‘tables’. Two Tables in Wordīefore we begin, lets try to sort out a linguistic mess. Yes, there is an alternative way making the list from styles but captions works better because each table gets a individual label. It can be handy to have a list of all the tables used in a document either for publication or just for ‘in-house’ use during writing.īefore you can add a Table of tables to your document, you must add captions to all the tables in your document, as described in Adding Captions in Word. Like a Table of contents, this list or Table of tables can include page references or links to each table.Ī Table of tables can be useful for creating a proper appendix or reference within more formal documentation. Next, select the formatting for the table of contents. Select Insert Table of Contents from the popup menu. Then click on the Table of Contents button in the Table of Contents group. Select the References tab in the toolbar at the top of the screen.
However it turns out that if there's a table of contents, then not only the table of contents itself but EVERY line in the table of contents appears as a separate item in you have included tables in a document, Word can generate a list of them all for you. When I create a PDF, the table of contents headings do not become hyperlinks in the PDF. Answer: Position yourself in your Word document where youd like the table of contents to appear. I don't want the results to include tables of contents or other fields, I only want stuff that a human being would recognize as a header, title or a normal text paragraph. My reason for asking is that I have a VB program that is supposed to extract the first couple of paragraphs of substantive text from a document - it's doing so by iterating through the Word.Paragraphs collection. If you have a document with several titles, subtitles and sub subtitles you definitely want to create a table of contents in Word. Does anyone know how when programmatically iterating through a word document, you can tell if a paragraph forms part of a table of contents (or indeed, anything else that forms part of a field).
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